APS Data Awards Collection notice
The APS Data Awards are a celebration of achievement across the Australian Government’s data landscape to highlight innovative and resourceful solutions, implemented across the APS, which use data to make a difference to the Australian community.
The APS Data Awards are run by the APS Data Profession led by the Australian Bureau of Statistics’ (ABS) from 2025 to 2026 and are administered by the ABS Data Awards Team who are managing the Awards processes.
What personal information is collected?
The following personal information will be collected through the APS Data Awards processes to assess evaluation and eligibility for an APS Data Award:
Nomination form
The personal information collected from people identified within the nomination form will include:
- first name and surname
- email address
- position title
- agency name
- phone number
If a form is completed on behalf of others, you must have their approval for the inclusion of their personal information.
Pitch sessions
Nominees who consent to participating in the pitch process will be interviewed and recorded on Microsoft Teams (MS Teams) and in person at ABS offices, in which the ABS will collect your personal and sensitive information through audio and visual content by authorised staff of the ABS Data Awards Team.
The ABS Data Awards Team will be recording the pitch sessions for judging and promotional purposes and a showcase of the pitches will be screened at the APS Data Awards dinner and shared online through the APS Data Awards website and ABS social media channels.
The recording will include your:
- name
- video and audio recording from your meeting
- images, links and chat information if relevant from your desktop if you actively share your screen during the meeting
If you do not wish to be recorded and choose to revoke your consent for your recording to be used, please advise the Data Awards team prior to the commencement of the pitch sessions.
How will your personal information be managed?
The personal information collected during the APS Data Awards process will be managed by authorised staff of the ABS Data Awards Team in the following ways:
Shortlisting
De-identified summary of nominations will be complied by authorised staff of the ABS Data Awards Team for short-listing review by an advisory panel including representatives from the Australia Public Service.
Judging
The nominations (including personal information for identified project team) for the Awards finalists will be provided by authorised staff of the ABS Data Awards Team to a judging panel across Australian Government, industry and academic institutions.
Awards promotion
The finalists and their projects will be showcased within promotional activities for the awards. The channels will include APS Data Awards website, ABS social media channels, APS Data Awards events, email promotional outreach and media.
All nomination forms, MS Teams recordings, correspondence and business in relation to the project will be stored within the secure ABS systems and accessed only by authorised staff of the ABS Data Awards Team.
Email subscriptions
The ABS uses Swift Digital to manage its email subscriptions and you can view how Swift Digital protects your personal information.
The APS Data Awards page has an email subscription section where you can provide your personal contact information. If you provide your personal contact information and subscribe, you are consenting to be contacted for future APS Data Awards information and your personal information will be stored in the Swift Digital data store until 30 June 2026 at which time it will be extracted by authorised staff of the ABS Data Awards Team and held in a database in the secure ABS environment and then deleted from the Swift data store. This database of personal contact information may be used by the ABS to contact you about the next APS Data Awards if they are the next allocated host. If another APS agency is to be the next allocated host of the APS Data Awards, the ABS may disclose this list to the relevant allocated APS agency to contact you about future APS Data Awards information.
You can opt-out of this subscription at any time by selecting unsubscribe options in the subscription platform or in writing to the ABS at info@apsdataawards.gov.au up to and including 30 June 2026.
When personal information is collected as part of the APS Data Awards by Swift digital, it is stored in secure data centres in Australia. The hosting provider for Swift Digital meets all Australian Government privacy and data storage requirements.
The ABS complies with the Privacy Act 1988 and the Archives Act 1983 in the storage, collection, access, use, disclosure, retention and destruction of your personal information it collects.
How can you access and correct your submission or personal information?
A submission cannot be edited once it has been submitted.
If the nomination period is still open, you can provide a new submission. Please contact info@apsdataawards.gov.au to request removal of your original submission.
Contact the ABS Privacy Officer using the details provided below if you need to access or correct your personal information.
ABS Privacy Policy
The ABS Privacy Policy for Managing and Operating Our Business and the ABS Privacy Policy for Statistical Information provides details about how the ABS manage and protect your personal information stored in ABS systems and how to out make a complaint if you feel the ABS have not adequately protected your privacy.
The Policy describes how the ABS will respond to your complaint, and what you can do if you are not satisfied with our response.
You can contact the ABS Privacy Officer who will respond to enquiries or assist with complaints:
By email: privacy@abs.gov.au
By post: ABS Privacy OfficerAustralian Bureau of StatisticsLocked Bag 10, Belconnen ACT 2617